- Start Application Process
- Frequently Asked Questions
- Project Summaries
- Grant Guidelines
- Standard Course List
Q: Who is eligible to apply for a CREATE grant?
A: Applicants must have as their purpose the provision of emergency medical and trauma services in the state of Colorado to be eligible. This includes, but is not limited to:
Q: How do I get an application?
A: Applications are only available after the required preliminary steps have been completed. This helps CRHC minimize administrative time contacting applicants who have not submitted all the necessary paperwork with their application. See the CREATE Application Process page to learn more about each preliminary step.
Q: Where does the money for this funding originate from?
A: The CREATE grants are funded through vehicle registration fees and other state funding.
Q: Is a cash match required?
A: CREATE grants are open-competitive awards with applicants providing a local cash match. The requirements of the grant program state that applicants must provide a 50% cash match, but financial waivers are available. Agencies that can demonstrate financial inability to match at the 50% level may fill out a Financial Waiver form which the committee will consider with their application. A minimum of 10% cash match is required, and any financial waivers that are not approved will result in the non-approval of the entire application.
Q: What is the financial waiver process?
A: Although the grant requirements state that a 50% cash match is required, agencies may apply for a financial waiver in order to lower their required match to 40%, 30%, 20% or 10%. It is up to the agency requesting the waiver to determine the match that they can afford, but applicants are also responsible for demonstrating the financial hardship that led to their choice.
If you are applying for a financial waiver, the waiver form must be completed and submitted with the grant application. The financial waiver evaluation committee will base its decision on the following:
Financial waiver applications that are approved will allow the grant request to continue to the evaluation process. Financial waiver applications that are not approved are disqualified from further consideration for grant funding. Applicants may start the process over completely to resubmit a grant at the 50% match level if their waiver is denied, but the committee will expect an explanation for the matching funds that were not available in the previous application.
Q. How early do I need to apply?
A. Courses need to have a start date between 45 days and 5 months from the application submission date (i.e. the date the application is received at CRHC and officially deemed complete). Successful applicants may not begin courses or spending until after they are notified of funding.
Q. What is the CREATE grant application review process?
A. Applications will be reviewed by an Expert Review Committee. Evaluators use a standardized scoring tool. To prevent conflicts of interest in scoring a grant, evaluators are asked to excuse themselves from scoring any applications where there is a potential conflict of interest. Applicants may also ask an evaluator to be excused from scoring if they feel he or she will not be objective. The committee meets monthly to review grant applications, and applicants will be notified within 45 days of their application's results.
Q. How do I file an appeal?
According to 6-CCR-1015-1, Section 3, 3.7 Appeal Process, you are entitled to appeal an adverse action with respect to your grant application. Applicants who wish to appeal need to:
Upon receipt of a written appeal, the department will review the request for appeal to substantiate a violation of statute, rule or application guideline and will notify you and the SEMTAC of the findings. If a violation of statute, rule or application guideline is substantiated, the SEMTAC will then review the appeal and make recommendations to the department for corrective action.
Send your requests to:
EMTS Section Chief
Health Facilities and EMS Division
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, CO 80246-1530
Q. When will I be notified of awards?
A: Notification of awards is made within 45 days of the complete application's receipt.
Q. When will I get my grant funding?
A: No purchases or other expenses can be incurred until you have received your official notice of grant award and all your required documents and signatures are on file. Grants are made on a reimbursement basis. Once you have been notified that you are clear to begin spending your funding, you may do so, and then submit a payment request form with final report and all required documentation to CRHC after the course is complete. For multi-course applications, request funding for courses upon completion, do not wait until all courses are complete, unless you request permission for delayed reporting. For courses longer than one semester, a progress report and a request for the proportionate funding amount may be submitted within 30 days of the completion of a semester. Financial documentation must also be included in order to be eligible for this incremental funding. Processing of payments will take approximately five weeks.
Q. When are progress reports due?
A: There are no mid-project progress reports required. A final report must be submitted within 30 days after the course is complete. Failure to submit a timely final report is a violation of your contract with CRHC and may result in cancellation of your award, refusal to honor your request for payment, or denial of future funding from the CREATE program. Extensions may be requested in writing. Progress reports are optional for courses longer than one semester if applicant would like to request mid-course, proportionate funding.
Q. How soon does my training/education need to take place?
A: Within five months of application submission.
Q. I saved money on our grant. Can it be used for something else?
A: Not necessarily. Your grant was approved based on what was requested in your application. Changes to your award are changes to the scope of work. You may make a request to change the scope of work, but each request will be reviewed on a case-by-case basis. Contact Lakesha Jones at firstname.lastname@example.org if you are considering requesting a change in your scope of work. Do this prior to making any changes or you risk refusal for reimbursement.
Q. Can I fund and attend an out-of-state course or conference with this money?
A: Out-of-state courses and conferences are not supported by this grant program. However, exceptions may be made if one of the following criteria is met and submitted along with strong and convincing justification of need.
Q. Can I fund an educational conference with this money?
A: Yes, you can apply for registration and travel funding, but no meals or banquets.
Q. How does a multi-entity application work?
A: In a multi-entity application, one agency must be designated as the lead agency for the purpose of the application. This lead agency will fill out the complete application, but all agencies must complete steps 1-3 of the pre-application process and then fill out and submit the attestation portion of the application.
Multi-entity applications will be reviewed in their entirety. This means that the combined resources of all participating entities will be reviewed as one waiver request. If an application package is submitted with less than a 50% match for the total cost, the multi-entity group must apply for a financial waiver.
Q. Can my agency submit multiple applications within the same grant year?
A: Yes, multiple applications may be submitted from the same entity in the same grant year (July 1 – June 30). Steps 1 & 3 in the pre-application phase only need to be repeated if items have changed since the last submission. If there are no changes in those 2 items, start the application process with Steps 2 & 4 and then continue through Step 11.
Q. Can my agency apply for funds to produce a conference?
A: No, grant funds for conference support (as opposed to attendance) are not allowable under this grant program. One source for these types of requests is the EMS and Trauma Service Provider Grant Program. Additional information regarding those grants can be found if you click here.
Q. Who will be able to view my application?
A: Applications are a matter of public record.